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Studio operations

Every family's details, one search away.

The operational details that usually live in paper forms, inboxes, spreadsheets, and the owner's memory get one home — so running the studio stops depending on you remembering everything. Bring your whole roster over in one paste, then invite each family to their portal.

See pricing
app.idaos.co/dashboard/families

Families

Guardians, students, levels, waivers, and billing status.

Add family
Ma

MacLeod Family

Olivia · Championship

Active
By

Byrne Family

Maeve · Beginner

Past due
O'

O'Connor Family

Sophie · Novice

Active

Know which families are active, past due, trialing, or paused — without checking three places.

Student levels, emergency contacts, and guardian details are findable in seconds, not buried in a binder.

Catch missing waivers and forms before they become a last-minute scramble at the door.

Move your whole roster over from a spreadsheet in one paste — then invite families to their portal.

Give instructors their own login that sees the schedule and rosters — but never your revenue or settings.

Your whole roster, organized for a dance studio.

Guardians, students, levels, waivers, and billing — structured the way studios work.

Family records

Guardians, students, contact details, billing state, and notes in a structure built for dance studios.

Roster import

Paste or upload your existing spreadsheet, review the matches on one screen, and your families and students are in — no manual re-typing.

Portal invites

Invite each family to their portal with a one-tap link or password — copy it, share on WhatsApp, or email it when you're ready.

Waivers and forms

See missing registration forms, liability waivers, and medical details at a glance, while there's still time to chase them.

Staff-safe access

Keep what staff manage internally separate from what families will see in the family portal.

Instructor logins

Invite teachers to their own staff login scoped to the schedule, rosters, attendance, and documents — never revenue, payments, or settings. An instructor who's also a dancer can book for themselves too.

One search away

Stop digging through inboxes and binders.

Every guardian, student, level, waiver, and billing status lives in one searchable place. Open a family and see everything about them — no more cross-referencing a spreadsheet, an inbox, and your memory.

  • Active, past due, trialing, or paused at a glance
  • Levels, emergency contacts, and guardian details in seconds
  • Notes and billing state on every family record
app.idaos.co/dashboard/families
The Ida OS families roster showing contacts, students, billing status, and bulk portal invites
The families roster on the Ida OS iPhone app
Bring it all over

Move your roster in one paste.

Coming from a spreadsheet? Paste or upload it, review the matches on one screen, and your families and students are in — then invite each family to their portal.

  • Import families and students without re-typing
  • Review and confirm matches on a single screen
  • Invite each family with a shareable setup link
Young Irish dancers sitting together
Your team

Bring instructors in — without opening the books.

Invite each teacher to their own staff login. They get the schedule, family and student rosters, attendance, and documents — but never your revenue, the payments ledger, tuition, or studio settings. And when an instructor is also a dancer at your studio, the same login can book classes and practices for themselves as a family.

  • Email a branded invite; instructors set up their own login
  • Scoped access — no revenue, payments, or settings
  • Dual instructor-and-dancer accounts book for themselves too
app.idaos.co/dashboard/settings
The Ida OS team settings showing instructors with portal access and family links
Young Irish dancers sitting together

See your studio's roster, organized.

Book a demo and we'll import a sample of your families so you can see your own studio in Ida OS.

See live demo