Make changes
Add a family, import a roster, move a class. You confirm first.Add a family. Import a roster. Move a class. You confirm before anything is saved.
Ida AI · built into Ida OS
Ask Ida anything. Or tell it to do the work.
Ida is the studio assistant built into Ida OS. It knows your families, your week and your books, and it can add a household or a class after you approve. Parents ask Ida at 11 p.m., so they don’t text you.
Sample studioCalendar
Jazz Company seats
Ida AI · Mon, Sep 28, 3:44 p.m.
Why is Monday’s Jazz Company full but not Wednesday’s?
Monday’s cap is 10 and every seat is taken. Wednesday takes 14.
Jazz Company, Monday vs Wednesday
Checked the schedule · this week
Jazz Company
6:45 – 8:15 p.m. · Intermediate
HBEWSR+7
Mon10/10Wed9/14
Same dancers on both nights. Raise Monday to 14?
Yes, make Monday 14 from next week on.
Here’s the change. Times, roster and tuition stay the same.
Change Jazz Company - Mondays?
That date and every upcoming one, from Mon, Oct 5 · nothing is saved until you approve
Seats
Mon 6:45 – 8:15 p.m. · 10 dancers
1014
DenyApprove
Answer the card above, or type your reply…
AttachRoster, list, PDF or screenshot
Look it up
Who’s past due, what’s on Saturday, what you collected this month.Who’s past due. What’s on Saturday. What you collected this month, from live records.
Parents ask Ida
Answered from your documents. Your phone stays quiet.The packet, the FAQ, the waiver. Answered from your documents. Your phone stays quiet.
For owners
Tell Ida to change the roster. Then you approve.
“Add the Marlowe family.” “Make Monday’s Jazz Company 14.” Paste a list or attach a spreadsheet, a PDF or a photo of a printed roster. Ida prepares the change and waits. Approve and it’s saved. Deny and nothing happens.
- Add a family, rename one or update notes
- Read a roster file or pasted list, you review first
- Add a class, or change or remove one for this date or the series
A family added this way starts on manual billing, same as one you create by hand. Making changes is for admins; instructors and parents get answers, never edits.
Sample studio
Fall sign-ups
Ida AI · Mon, Sep 28, 3:49 p.m.
Add these from the fall sign-up sheet:
Ada Okafor, 7, beginner (Chidinma) Isla Brennan, 5, tots (Luis) Mae Brennan, 10, intermediate (Luis) Freya Halvorsen, 8, beginner (Kari) Rosa Marlowe, 7, beginner (Dana)
I read 4 families, 5 dancers. The Marlowes are already on your roster, so they’re unticked. Check the levels, then add them.
Review 4 families
5 dancers · nothing is saved until you add them
Okafor
Parent Chidinma Okafor
Adaage 7BeginnerBrennan
Parent Luis Brennan
Islaage 5TotsMaeage 10IntermediateHalvorsen
Parent Kari Halvorsen
Freyaage 8BeginnerMarlowe
Parent Dana Marlowe
Already on your rosterRosaage 7Beginner
3 of 4 ticked · 4 dancers
Add 3 familiesReview the families above, or reply…
AttachRoster, list, PDF or screenshot
Added 3 families
Okafor, Brennan and Halvorsen are in Families, each starting on manual billing.
OBH
4 dancers · manual billingFor owners
Ask your studio. Not a spreadsheet.
Who’s past due. What’s on Saturday. What you collected this month. Ida reads the live records: families, the week, payments, tuition plans and the documents you’ve added. Instructors get the roster and the schedule. They never see the money.
- Families and students
- Class and event schedule
- Payments, balances and tuition plans
- Studio documents, and how to use Ida
Sample studioPayments
Thursday’s tuition
Ida AI · Mon, Sep 28, 3:45 p.m.
What goes out on Thursday, and who do I need to chase?
October’s tuition: $7,816.25 from 34 families. Autopay covers $7,481.25; two families pay by hand.
October tuition · Thu, Oct 1
Checked Payments · today, 3:45 p.m.
Autopay · 32 families
All 32 autopays active
$7,481.25
B
Brooks family
By hand · Intermediate · autopay off
$240.00
D
Delgado family
By hand · Tots · autopay off
$95.00
Nothing has failed: all 32 September autopays went through.
Ask a follow-up…
AttachRoster, list, PDF or screenshot
Instructors ask too
They get the roster, never the tuition
For parents
The 11 p.m. questions answer themselves.
Upload the packet, the FAQ and the requirements once. Parents ask Ida what time class is, what they owe or what the studio’s documents say, and get the answer from your documents and their own account. It never has to hit your phone.
- Answers grounded in the documents you shared
- Cites the document the answer came from
- Registration status and how to use the portal
Sample studioDocuments
Rosa’s week
Ask Ida · Brightside · 11:04 p.m.
What do I owe right now?
Nothing right now: $0.00 due. October’s $256.25 goes on your card by autopay on Thu, Oct 1.
Due now
$0.00
October tuitionThu, Oct 1
$256.25
Autopay in 3 days · Rosa & Theo Marlowe
What does Rosa need for the recital?
Her costume is ordered through the studio, and she needs tan tights and her own jazz shoes. It’s all in the costume guide:
From the studio’s documents
Read 2 of the 9 shared with families
Brightside Studio Handbook
General · PDF · added Aug 24
Open
Recital Costume Guide
General · PDF · added Sep 14
Open
Ask a follow-up…
Answers from your family’s account and what the studio shares
iPhone and Android
Talk to Ida. Take it with you.
Ask Ida is a tab in the Ida OS app on iPhone and Android, in the same centre spot with the same microphone. Speak, fix a name, then send. Staff get the roster and the week. Parents get the packet. Nobody installs a second tool.
Your phone turns speech into text; Ida only gets the text you send.
Ask Ida
Who’s in Beginner Ballet tonight?
10 of 12 at 5:45:
MLAKZPLCNS+5
Move tonight’s Beginner Ballet to 6:00
Fix a word, then send
Answers you’d stand behind.
Ida answers from the documents and records you put in, not from the internet. Writes wait for your Approve. Instructors never see tuition. And Ida only ever sees this studio.
From your records
Writes wait for Approve
Roles still apply
One studio, always