Competitions
Competitions is built for feis-style schools that front fees to organizers and recover them from families. It tracks what you have paid out, what you have recovered, and what is still owed — per event, per dancer, and per fee type (entry, coaching, costume, and more).
Regional Dance Championship
Fri, Nov 6 – Sun, Nov 8 · in 24 days
- JT
June Tanaka
Solo + small group
$90.00Paid - SR
Sofia Reyes
Solo
$55.00Paid - EW
Ella Whitford
Small group
$35.00Due Oct 20
On this page4
Fee types
In Settings → Customizations, define the fee types your studio uses — Entry fee and Coaching fee are seeded by default, and you can add costume, travel, or anything else. Each type can have an optional default amount that prefills when you bill a dancer. The same list lives in the iPhone app under Studio settings → Competition fee types, where admins can add, edit, reorder, hide, or delete types just like on the web. You can also add a new type right from the fee picker while entering a fee, on the web and in the app — typing the name of a type you had hidden brings that type back instead of refusing it as a duplicate, and a name that only comes close to one of your types is suggested rather than matched for you: Did you mean 'Entry fee'? — pick the suggestion, or add the name you typed as its own type — so a close name never quietly lands on a type with a different tax setting.
At Canadian studios collecting GST/HST, each fee type also decides whether tax is added when a family pays that fee online. Most competition money is a fee someone else charged that you are recovering — an entry fee you fronted to the organizer — so fee types start with GST off, and families pay those back exactly as billed. A fee that is your studio's own service, like coaching, should charge GST: flip the GST switch on the fee type's row, or tick Charge GST when adding or editing one. The choice appears once Stripe Tax is collecting for your studio, and changing it never rewrites payments a family has already made.
Running an event
- 1
Create a competition with its name, location, and dates.
- 2
Open the event to record the amount you paid the organizer and to add entries for each dancer and category.
- 3
On each entry, add one or more fees (entry, coaching, costume, …). Each fee becomes its own reimbursement charge, and can carry an optional due date the family sees on it.
- 4
Use Export on the event to download the entries as a spreadsheet or printable list — dancer, family, birthdate, and category, plus totals and reimbursement if you keep those columns on. Same export lives in the iPhone app.
- 5
As families pay you back, use Record payment on each fee — the full amount marks the fee reimbursed, and a smaller amount records a partial payment: the fee line splits in two, the paid part with its bill and the rest still owed as its own line — $60 paid · $40 owed — so a family paying an entry fee back in instalments stays straight in your totals, everywhere the fee shows. The confirmation tells you what was recorded, what is still owed, and who the receipt went to. Every recorded payment sends the family a receipt (by email, and as a push notification in the iPhone app), and your admins get the studio's 'New payment received' alert just like for any other payment.
- 6
Watch the event's four totals — fronted, billed, recovered, and outstanding — to know exactly where you stand.
Note. Competition money is admin-only, on the web and in the iPhone app alike: creating, editing, and deleting events, adding entries, billing fees, and marking them reimbursed are all admin actions. Front desk staff see the money — the totals and each entry's fees — without those change actions, while instructors get the event list alone: names, dates, and entry counts, with no amounts and no way into an event, since everything inside one is about the money. Removing an entry asks you to confirm and names the open bills it takes with it, an event with reimbursed fees warns you before deletion so you do not lose financial history, and a fee a family has paid — even partly — stays on the books: it cannot be removed, and neither can its entry or event, until the payment is refunded from Payments.
Ask Ida
At studios with Ida's studio-wide change cards, competitions answer to chat too: ask Ida to set up an event, enter a dancer with their fees, record a payment a family made, or take an entry off, and it arrives as a change card you approve — or simply ask who is entered and what a family still owes. The Ida AI assistant page of this guide covers how the cards work.
On the iPhone appiPhone app
Competitions (under More) lists every event with its location, date, entry count, and — for admins and front desk — its fronted, recovered, and outstanding money at a glance. Admins create an event with New competition, then open it to record entries and fees: adding an entry or adding fees takes several fee lines at once, each with its type, amount, an optional note the family sees, and a due date, and a fee type you need but haven't set up yet can be added right from the picker without leaving the form. Record payments as families pay you back — in full, or a partial amount with the fee line splitting into its paid part and the rest owed, just like the web, and a confirmation that says what was recorded, what is still owed, and who got the receipt — useful at the feis itself, where the laptop usually isn't. Export on the event shares the same entries file as the web. Front desk sees it all like an admin — the totals, each entry's fees, and Export — without the billing and reimbursement actions, while instructors see the event list alone, just as on the web: opening an event stays with the front desk and admins.