Multiple locations
Some studios teach in more than one place — two rooms across town, or sites in different cities under one brand. Ida OS handles this as one studio with multiple locations: one roster, one set of tuition plans, one payment account, and one portal, with a location label on the schedule so everyone knows where things happen.
Locations are a lens, not a wall: families can see and book classes at any location, and nothing about billing or signing in changes. If your studio has a single location, none of this appears — the calendar and roster look exactly as they always have.
On this page5
Setting up your locations
- 1
Go to Settings and find the Locations card.
- 2
Add each location with its name; an address, phone number, and color are optional.
- 3
Use Move up and Move down in each location's ⋯ menu to order them the way you want them listed in pickers and filters — editing, hiding, and deleting live in the same menu.
- 4
As soon as two locations are active, location pickers and filters appear across the calendar, the roster, and the trial widget.
Note. A location you no longer use can be hidden — it disappears from pickers while past events keep their label. Deleting is only possible while nothing refers to the location; otherwise Ida OS asks you to reassign its events and families first, or hide it instead.
Putting events at a location
Every calendar block — classes, practices, private lessons, rentals, and workshops — can be assigned to a location when you create or edit it. 'All locations' (the default) means the event shows on every location's calendar, and editing a recurring class can apply the location to the whole series. The calendar's location filter then shows one location's schedule at a time, and the Workshops page lists each workshop's location under its title.
Home locations for families
Each family can carry an optional home location — set it when creating the family, or on the Details tab of Manage family. A home location sets the family's default calendar view and lets you filter the roster by location. It never restricts anything: a family based at one location can still see and book classes at another.
Locations everywhere else
Booking forms: embed separate forms (for example Main vs Adult) and, for multi-location studios, a location-scoped snippet on each page — see 'Multiple booking forms' and 'A form for each location' under Booking forms.
Ida AI: ask the assistant about one location's schedule — 'what's on in Toronto this week?' — and it filters the answer to that location.
On the iPhone appiPhone app
You can look after your locations from your phone too: open More → Studio settings → Locations for the same list — every location with its address, hidden ones wearing a Hidden badge. Tap a location to change its name, address, or phone, or use the Active toggle to hide or show it; Add location creates a new one on the spot, and up and down arrows reorder the list — the same order pickers and filters use everywhere. Each location's rooms are managed right under it as well: add a room, rename it, reorder rooms, or delete one that no events use. Deleting follows the same rule as the web — only while no events or families still reference the location — and when a delete is refused, the app tells you why, so you know what to reassign or hide instead. Location filter colors are still set on the web, and the Locations screen appears for admins.